Annual General Meeting November 6 2011

Annual General Meeting

November 6 2011 - Sylvia Hotel 12:00 AM to 3 Pm

1154 Guildford Street Vancouver BC

Following a short business meeting at 12:30 p.m., brunch was served to about 26 Clan MacLeod members.

Election of Officers:

President: Mark MacLeod

Vice President: Norman MacLeod

Treasurer: Stephanie MacLeod

Secretary: Edie Kernighan

Directors: Bill McLeod, Allan MacLeod, Jack MacLeod, Ollie MacLeod, Jean McLeod, Ian MacLeod

Mark thanked everyone for coming and briefly went over the events of the past year, including Burns Lunch, Spring Gathering, Highland Games and get together at Ray and Ollie’s. He thanked everyone for their participation and Bill & Edith for hosting the spring gathering and Ray & Ollie for hosting the summer get together. He also welcomed Linda MacLeod, Anne Trites and Bernice Davidson to the luncheon.

Clan MacLeod Archives:

Bill G. met with two key SFU representatives on October 13 to discuss the possibility of transferring cmsgv archival material to SFU for storage and security. Dr. Leith Davis, Director, Centre of Scottish Studies arranged the meeting with Paul Hebbard, SFU Archivist.

Bill presented some items to show the scope of our activities (local, regional, national & world). Paul Hebbard stated that the storage of CMSGV material would come under their mandate. The material would be donated officially to SFU Archives free of charge. Paul Hebbard presented the following overview:

ORGANIZATIONAL RECORDS LIKELY TO BE ARCHIVES

• Minutes, agendas and meeting papers of the executive or any CMSGV committees
• Articles of incorporation, the CMSGV constitution, and any of the society's policies and procedures
• Master sets of annual reports, newsletters and other publications issued by CMSGV
• Annual accounts statements, Membership records, Event and project files
• Executive correspondence (incoming and outgoing)

Bill asked for and received the continuing support for this project from the executive and membership. The next meeting with SFU reps will be in the early new year. In the meantime, it is important for us to find the archives of several past years. Please contact Bill if you have any information in this regard.